- Details
- Category: Industry News
You asked for it and we listened. In this column, we ask operators of all sizes and from all walks of the industry a question about their business and report their answers so you can assess how your own company compares to your peers. If you would like to participate, please email Rob Smentek at rob@chauffeurdriven.com for next issue’s question.
TOPIC: What solutions including tech, have you pursued to reduce labor (short of simple layoffs)? Tell us about your successes or even challenges with this technology.
Stay tuned for more responses to this week’s question in the upcoming February issue of Chauffeur Driven.
The one platform we have been using (even before COVID) is FrontApp for our email. Two main areas that have been game-changers for us are reducing interoffice email and follow-ups. Between forwards or replying to all, it’s an impossible task to empty your inbox. FrontApp allows you to collaborate on an email without replying, forwarding, etc. You can share a draft prior to sending it and solicit feedback. The other area is following up with customers on quotes and questions. For so many years we would just reply to the customer with their quote and if they liked it, they would email back or call us. If not, that was it. We had no follow-up process. In FrontApp, you can set a reminder with one click and the email will pop back up in the shared inbox if we haven’t heard back from the client. The platform has paid for itself hundreds of times over with the amount of bookings we obtain on follow-ups alone—many times it may take five or six emails.
Johnny Donohoe, President
Sterling Limousine & Transportation Services in Newtown, Pa.
We didn’t have to reduce labor because we work with IO employees—both drivers and office team. As such, we did not have to furlough any of them. We hire them at a bit more per hour than salaried workers, but we only pay them when we need them. The Netherlands has become a typical IO country, where even our phone teams are hired as IOs and working remotely. All other costs such as our web services and phone lines were kept active to have them “alive” to avoid a complete stop in activities.
Richard de Krijger, General Manager
DMC Limousines in Amsterdam, Netherlands
One way new technologies can help companies save money is by reducing the amount of time staff spends on low-value administrative work. Administrative tasks can be essential to the smooth functioning of business processes, but they can take up a significant amount of time that could be spent more productively. For example, adding a self-service component to benefits administration and enrollment allows employees to update their own information, so HR teams may spend less time answering routine questions and direct more effort toward high-value activities such as talent management.
Another example: Using GNet is a great idea to get some transfers from affiliates and their fees are very low. With live chat, we’ve reduced phone calls and the customer experience has been great. Ultimately, workflow automation may help staff become more productive by allowing them to focus on more important tasks associated with their position.
A significant source of labor costs and lost revenue is overscheduling. We’ve made scheduling changes with our staff with the "best office hours" for us, which ensures the business is adequately staffed to meet demand.
Agustin Hernandez, Owner
BCOTravelers in Mexico City, Mexico
On the topic of reduced labor costs, I cannot stress enough the importance of having fully licensed chauffeurs who can drive every vehicle in your fleet. A chauffeur who has a city chauffeur’s license and a full CDL is one who can drive a sedan on Monday, an ADA bus on Tuesday, and a motorcoach on Wednesday. This diverse licensing allows you to employ one chauffeur to cover three different trips rather than paying three different types of licensed drivers. It is a tremendous benefit to the employer and the employee.
Michael Jedrzejewski, Chauffeur Manager
Windy City Limousine & Bus in Chicago, Ill.
Our industry relies heavily on people, increasing that labor cost. During the beginning of the pandemic, we instituted remote working and expanded online reporting through Microsoft Teams. Working at home has allowed for some cost reductions, but we are aware that technology as an option is not free and may not be an acceptable replacement to all client verticals. As many areas have had travel restrictions, we’ve been required to maintain reduced staffing in order to communicate those adjustments with clients.
Edison Kahakauwila, President
L.A. Limousines & Transportation Services in Victoria, Vancouver Island
With 2020 being what it was, we didn’t spend any money that we didn’t absolutely have to, so there were no new technologies added last year. Prior to 2020, we evaluated and continue to evaluate what would be helpful to us, and what’s just another gadget that’s a waste of money. We have found that GNet, Zipwhip (and texting in general), GPS in our vehicles and on the dispatch screen, direct phone numbers for certain departments, and better defining each individual’s role and responsibilities helped us from wasting more time and effort. There’s nothing worse than something being bounced around the office because no one is sure what to do with it.
We have a challenge with integrating and computerizing vehicle maintenance records. There’s many places in several programs where we could do it, and each has their pluses and minuses. And many of our mechanics are old-school and prefer to handwrite their notes, but it can be done better. Though the maintenance files are accurate, up to date, and in physical file folders, it would be nice to also be able to run a report that gives us all of the information we need at a simple keystroke. This is one of those projects that we need to sit down, make a flow, and execute it. Those who have their own shops, I’d love to hear your solutions.
Tracy Salinger, President
Unique Limousine in Harrisburg, Pa.
We use a couple of online booking tools. Just like ordering a pair of shoes from Amazon or looking up a price of a computer online, our clients can easily look up prices for an airport trip to limousine rental online. We use two platforms: Book.limo and Lead Quote and Close system by Addons. The Book.limo is a one-stop booking platform that we have used for 5 years and includes our most recent rates. We are still learning new Lead Quote and Close system, but is an amazing system for automatic protocols typically handled by a CRM staff. This will automate our sales and marketing system. We believe these systems have cut down our phone calls by 50 percent, and the cost of both of these products per month is equal to a full week salary of a full-time employee.
Jess Sandhu, Director of Operations
A&A Limousine & Bus Service in Kenmore, Wash.
Our reservation system is Hudson, which has a very user-friendly online system. Our auto attendant message directs customers to our website to make online reservations if they prefer. Our general email is also listed on the auto attendant. While reservations are still way down, as a percentage I have noticed more online reservations through our system recently.
Andy Thompson, President
Rose Chauffeured Transportation in Charlotte, N.C.
We’ve loved hearing your answers to our benchmarking questions—but we always welcome suggestions for future topics, too!
Send an email to rob@chauffeurdriven.com you just might see your query answered in our next E-News.
[01.27.21]
- Details
- Category: Industry News
On Friday, January 22, Florida Limousine Association (FLA) President Rick Versace sent out an urgent message to members to support Florida Senate Bill 72, which will provide COVID-19 liability protections for businesses that follow safety guidelines. The bill is expected to be heard in the Senate Judiciary Committee on Monday, January 25.
FLA President Rick Versace
“We need you to contact your lawmakers,” he wrote in the message. “Please do so before Monday’s hearing to show your support for this important piece of legislation. The Florida Limousine Association supports this bill and has placed it as a key issue on our Business Legislative Agenda.”
Versace noted that Florida has the fifth-worst legal climate in America, so House Bill 7 and Senate Bill 72 create protections for business entities, educational institutions, governmental entities, and religious institutions.
“If we don't pass this bill, your company could be hit with lawsuits from people who claim that got COVID after riding in your vehicle,” he wrote. “As we continue to recover from the COVID-19 pandemic and get the economy back on track, liability protections are a necessary component to allow businesses to fully re-open, and advance commerce.”
You can contact your representative here.
FLA has also made COVID testing available at its office on Tuesday, February 2. Its office is located at 1990 NW Boca Raton Blvd. in Boca Raton.
Visit floridalimousine.com or email Versace at rickversace@floridalimousine.com for more information.
[01.22.21]
- Details
- Category: Industry News
Denise Cali of J&J Transportation
J&J Luxury Transportation Co-owner Denise Cali passed away suddenly at her home on January 15. She was 65.
A highly respected operator based in Allentown, Pa., Cali was a longtime member of the Limousine Association of New Jersey (LANJ) and the Philadelphia Regional Limousine Association (PRLA) as well as an industry advocate.
“The industry and the world has lost a wonderful woman,” says LANJ President Jason Sharenow of Broadway Elite Worldwide. “Denise and her great company, J&J, were active members of the Limousine Association of New Jersey for many years. Their support and presence was always a welcome one. I was fortunate to be able to call Denise and her husband John friends. You could not ask for nicer, more genuine, and generous people. I will miss her; may she rest in peace, and may her memory be for a blessing.”
Denise and husband John (right), J&J owners, pictured with Safety & Compliance
Manager Richard Wilkins
In addition to their transportation company, she and her husband John co-owned Main Street Leasing and Clint & Rachel Enterprises. Cali was also a very active member in the transportation and travel business. In October 2016, she joined her fellow PRLA members for a Day on the Hill in Harrisburg, Pa., to raise awareness about regulatory issues. She was a member of the Eastern Travel Association and S.K.A.L. International Travel Association, for which she was the acting treasurer. She was also a member of Women on the Move, a former peer group that was run by Driving Results.
“Denise was just a really nice lady,” says PRLA Secretary Tracy Salinger of Unique Limousine. “When I chatted with her and John, there were always smiles and laughter. Being around her made me feel good ... she was just one of those people.”
Denise Cali with her Women on the Move group
Cali was not only recognized by her warmth and kindness, but also for being strong-willed and tough as nails. In 1993, she survived an attack by serial killer Harvey Robinson, and was instrumental in his death-row conviction. She used her experience to become a victim advocate, never backing down from speaking about the event to help other survivors of trauma. Her story was adapted into a 1996 television movie.
She is survived by her husband John of 35 years; her brother George Sam and his wife Rebecca, and sister Audrey Sam and companion James; and nieces and nephew. She also shared two beloved dogs, Topper and Lilly, with her husband.
Memorial contributions may be made in her memory to The Lehigh County Humane Society, 640 Dixon St., Allentown, PA 18103. Online condolences may be offered to the family at schislerfuneralhomes.com.
[CD0221]